Process when ready to remit payments to clients.
Step 1: Verify that the Client Master is correctly setup.
The figure below illustrates navigation to Client Master:
Step 2: Double click on client name
Step 3: Click on Statements tab
Statements Type, Format, Cycle and Sort fields at the very least have to be filled out. Click Save.
Step 4: Generate Client Statements
The figure below illustrates navigation to Checks and Statements:
Step 4a: Fill out the Company, Client, Remittance Thru, Statement Date and Starting Check Number fields and then click OK to generate statements
Step 5: Check the Print Queue for the Client Statements
The figure below illustrates navigation to Print Queue:
Three reports will be generated. Double click to view.
- Checks – Statement Cycle
These are the checks that can be printed from the system and sent to the clients
- Check List from Statement Cycle
List of checks
Client Invoices and Statements to be sent to the clients
First page of the Statement is the Summary
Gross collections – total money collected for this period
Period Due You – amount due the client
Offset this Period – amount due to the agency that was offset from amount to be remitted to the client. This can come from commissions due to the agency from direct pays collected by the client.
Amount Enclosed –check amount that the agency will remit to the client
Step 6: Purge Statement Cycle
Once the Client Statements are reviewed for accuracy and sent to the clients, the transactions can now be purged from the Remittance Payment Table so the system can update those as remitted to the clients
When ready to purge, go to Purge Statement Cycle
The figure below illustrates navigation to Purge Statement Cycle:
User will be asked three times before Statements can be purged