Batch Number: Displays NEW for a new batch that is being created. Upon save of the Batch set-up screen, IMPACT will assign the next available batch number.
Entry Date: This defaults to the date the batch is created. If all of the entries in this batch should post as of a prior date, enter that date here.
Company: Defaults to All. A batch can be limited to only accepting transactions for a specific company. This makes it cleaner for Accounting purposes when a Company may have different IMPACT Companies set up.
Commercial Batch: Default is No. Changing this to YES will allow the entry of a single direct payment on a Commercial type account. Upon posting a batch of this type, an INVOICE is automatically created and appears in the queue and the Client Accounts Receivables is updated with the new amount.
Cash Amount: Displays the CASH amount for all transactions in the batch. You may opt to leave this blank and balance this once all trust transactions have been entered. CSS recommends that if you enter a large number of manual payments, a separate calculation of the total be completed either in EXCEL or on a calculator to verify the numbers match.
Non-Cash Amount: Displays the NON-CASH amount for all transactions in the batch. You may opt to leave this blank and balance this once all trust transactions have been entered.
Adjustment Amount: Displays the Adjustment Amount for all transactions in the batch. You may opt to leave this blank and balance this once all trust transactions have been entered.
Default Hold Days for Batch: Enter the number of days to hold remittance to client after the posting date of a transaction, usually the batch date unless overwritten at the transaction entry level.
Default Mop for Batch: A drop down of the Method of Payment table appears here. If the Method of Payment (MOP) for al/most transactions is the same for this batch, the default may be selected here and then will appear on each transaction entry screen automatically.
Default Bank for Batch: Select the default bank account for this batch if needed.
Debtor: Enter a debtor number here to bring up that account to enter the transaction. You may also click on the GREY rectangle next to the field to enter LOOK UP mode, or CLICK F6. Once an account is looked up, the Debtor Transaction Entry Detail screen will populate with Account Disposition, Demographic and Financial information of the selected account.
Paid To: Select if this transaction was paid to the Company (Your Agency) or Client. Once you select a setting for the batch, it will remain at that setting until you change it.
MOP: Select from the drop down or Input the MOP that this transaction will be applied with. The Main tab under System Parameters now has a field to control if a MOP if required. When creating a Bank Deposit Slip, there is the capability to include or exclude selected Method of Payments.
Chk#: Enter the check number or other pertinent information of this transaction. This field is saved as part of the transaction history.
Amt: Enter the amount of the payment/transaction.
Ref#: Enter a Reference Number if required. This is used solely on the bank deposit slip created prior to posting the batch. It is not stored within IMPACT!. This field is normally automatically skipped during payment entry.
Apply to PPA: By default will apply payment to existing payment arrangement. Uncheck if payment will not apply to existing payment arrangement.
Payment Allocation Grid Fields
Transaction Code: The transaction code gets automatically applied by the transaction posting sequence routine or you may override this by applying a different desired Transaction Code as shown.
Amount: This field is populated by the transaction posting sequence when you enter a Payment Amount. This field can be edited.
Rate: The RATE is populated with the correct commission rate as configured within the Client Table under the Coding tab. This field can be edited.
Commission: The commission amount is automatically calculated based on the RATE amount. Changing the RATE field will change this field.
Desk: This field is automatically populated with the Desk that this particular account is assigned to.
Stm STS: The Statement Status field is a Status that will reflect on a client statement report other than the account status. If the transaction entered for this allocation has a Statement Status associated with it, this field will automatically populate. This field can be changed.
FWD Fee: The Attorney Forward Fee field can be either automatically populated by account attributes or may be entered manually.
History Notes: The History Notes are notes that will be displayed in the NOTE field under the Transaction History window.
Post Date: This field allows you to enter a date that this transaction should post as of. If in the future, IMPACT will move to the Post Date Batch. If in the past, this transaction will post as of the data entered here and not the Batch Date.
Hold Days: This field allows you to hold remitting a specified number of days after the effective posting date of this transaction.
Statement Memo: This field allows you to enter any notes that will be included within a statement report. If this transaction has been applied to invoices, they are automatically listed here with the amount applied to each invoice.
Bank Acct: If a default bank account was selected under Batch Set Up, it will automatically be populated here. This field can be changed.