To create a statement for the payment just entered on debtor 000021588, populate the screen as indicated in the following image.
As we walk thru each field on the Checks and Statement Cycle Window, please refer to the Glossary - Remittance Checks and Statement Cycle for a written description of each possible value.
Leave the Cycle blank when entering a specific Company and Client Code. To run all statements for a specific cycle(s), click on the cycle(s).
Populate the rest of the fields as indicated here:
Leave the Company and Client fields blank and enter only the debtor number. To create a statement for all payments for a specific client, enter the company and client and leave the debtor number blank. Note the Remittance Thru date is populated with 8/12/17. This payment is not available for remittance until Aug 12, 2017 due to the 5 day hold entered at the time of transaction entry.
Click on OK at the bottom of the window:
While Statements are processing this pop up will display.
Once completed, this pop up will display:
The Checks and Statements produced will be found in the Queue:
- Checks: Statement Cycle
These are the checks that can be printed from the system and sent to the clients
- Check List from Statement Cycle: List of checks
- Statements: Client Invoices and Statements to be sent to the clients
Please refer to documentation for Class 104 for a sample statement.
If you find a discrepancy within the Checks or Statements and require to re-run this process, you may do so as long as you have not run the Purge Statement Cycle as explained below.
Once all checks and statements are completely correct you will now “Purge the Statement Cycle” by processing the Purge Statement Cycle as shown below.
This process will permanently apply all generated checks and statements to IMPACT, remove the information from the Remittance Table and update the Client Accounts Receivable (Remittance Invoice Table).
The figure below illustrates navigation to Purge Statement Cycle:
User will be asked three times before Statements can be purged
Once the final YES is clicked on, the Statement Purge Process will run. When completed, the following pop up will display:
The statements that were just purged can be reproduced and entered back in the queue for review at any time from the Processed Statements/Statement Archive function:
Upon clicking on “Processed Statements”, a List of available Processed Statement appears:
The bottom of the screen has these choices:
To Recreate a Statement (add it back into the queue to print again, this does not recalculate anything), first find it on the list using the GOTO function.
Populate the Company, Client, and Run date fields. This will be equivalent to the date entered as the statement date when processing checks and statements.
Click on the Selected Statement to HIGHLIGHT and then Click on RECREATE.
The pop-up with the following options appears:
Click on Ok. When completed, the following pop-up appears:
Click on OK, then EXIT the Recreate Statements function.
The recreated statement may be found in the QUEUE.